Medical Records Request & Contact for HART COUNSELING SERVICES LLC
Facility details, verified records department channels, and expected turnaround times for HART COUNSELING SERVICES LLC in SALEM, VA.
Acute Health Directory provides verified contact channels and legal delivery guidance to request medical records from HART COUNSELING SERVICES LLC in SALEM, VA. Registered in the National Plan and Provider Enumeration System (NPPES) under NPI 1134983091. Authorized patients, law firms, insurance adjusters, and medical retrieval specialists can submit requests directly or utilize our 1-click expedited dispatch.
Records Department Delivery Channels & Contact
Want Acute to retrieve records from HART COUNSELING SERVICES LLC for you?
Our team handles the authorization dispatch, daily custodian follow-up, and statutory 30-day HIPAA turnaround enforcement for a flat $15. No phone tag, hold times, or subscription required.
Sign in or choose an option to view complete unmasked fax numbers, medical records department emails, and direct lines.
Fast 15 calendar day deadline. $150 statutory cap on electronic records.
VA Medical Records Fee & Turnaround Estimator
Under VA law, healthcare providers and copy services may charge requestors statutory preparation fees. Estimate your costs below:
*First 10 requests free for new law firms and insurance carriers. We handle direct HIM follow-up, HIPAA compliance, and tracking.
Available Records Types
- •Complete Medical Chart — Physician notes, history, physicals, and progress reports.
- •Billing & Invoices — Itemized billing, UB-04, and CMS-1500 insurance claim forms.
- •Diagnostic Radiology — MRI, CT, X-Ray reports and DICOM imaging files on CD/digital.
- •Pathology & Labs — Bloodwork, surgical specimens, and toxicological analysis.
Required Authorization Form
- •HIPAA Compliant Release — Must be signed and dated by the patient within the past 12 months.
- •Patient Identification — Full legal name, date of birth, and Social Security / MRN.
- •Legal Representative Proof — Letters of Administration, Power of Attorney, or retainer (if third party).
- •Specific Date Scope — Must specify treatment dates and records categories requested.
How to Submit a Request to HART COUNSELING SERVICES LLC
Follow this standard protocol to prevent request rejections and ensure prompt fulfillment.
Important: Acute Health Directory provides verified contact information and automated request transmission. HART COUNSELING SERVICES LLC produces and releases records directly to the authorized requester in accordance with HIPAA regulations.
Standard Fulfillment Steps
- Select Request Method: Choose whether you want verified contact details to submit yourself or have Acute Directory dispatch on your behalf.
- Confirm Facility Match: Verify HART COUNSELING SERVICES LLC in in SALEM, VA matches the provider where treatment occurred.
- Attach Authorization Form: Upload a valid HIPAA release or subpoena duces tecum signed by the patient or authorized representative.
- Transmission to HIM Department: The request is routed via verified fax or certified postal mail directly to the records custodian.
- Official Processing: The facility reviews the release and furnishes records within the expected turnaround window (15 Calendar Days).
- Direct Delivery: The facility delivers records directly to your designated mailing address, email, or secure portal.
Frequently Asked Questions
How do I request medical records from HART COUNSELING SERVICES LLC?
Submit a signed, HIPAA-compliant authorization form to their Health Information Management (HIM) department via verified fax, certified mail, or electronic request. Acute Health Directory allows you to dispatch requests directly with tracked delivery.
What is the medical records phone number for HART COUNSELING SERVICES LLC?
The verified medical records phone number for HART COUNSELING SERVICES LLC is (540) 330-••••. Authorized requestors can call this direct line for custodian intake, fee confirmations, or status follow-ups.
What is the method to send the request for records to HART COUNSELING SERVICES LLC?
The primary method to send the request for records to HART COUNSELING SERVICES LLC is via verified HIPAA medical records fax (verified on file), certified postal mail to 320 W MAIN ST UNIT 1317, SALEM, VA, 24153-9159, or 1-click automated delivery through Acute Health Directory.
What is the medical records fax number for HART COUNSELING SERVICES LLC?
Requests to HART COUNSELING SERVICES LLC can be served via postal mail to their registered address at 320 W MAIN ST UNIT 1317, SALEM, VA, 24153-9159 or dispatched via Acute Health Directory.
What is the expected turnaround time for medical records from HART COUNSELING SERVICES LLC in VA?
Under Va. Code Ann. § 8.01-413, the expected turnaround time is 15 Calendar Days. Fast 15 calendar day deadline. $150 statutory cap on electronic records.
What are the statutory medical records copy fees in VA?
Under Va. Code Ann. § 8.01-413, medical records copy fees are regulated. Paper records: $20.00 handling + $0.50/pg (1-50), $0.25/pg thereafter. Digital records: $20.00 handling + $0.37/pg (or $150 total maximum). Explore the full 50-State Statutory Fee Guide for state-by-state statutory breakdowns and cost-limit provisions.
Nearby Medical Records Departments in VA
Explore adjacent verified healthcare facilities and medical records contact channels in this service area.